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Tag Archive | how to

When to Write a Memo, Not an Email

Written by Lynn Gaertner-Johnston, Syntax Training
Before emails demanded everyone’s attention, people communicated internally through a medium called the interoffice memorandum—the memo. We typed and printed it, signed or initialed it, and distributed it through interoffice mail to people who read it to make decisions, take action, or have essential information.

 

These days we have replaced memos with rampant emails. We have pushed email too far, expecting it to communicate long, complex, important messages to everyone. Our inboxes are stuffed, and those essential messages are not being read.

It’s time to take the pressure off emails. If you want people to read your important ideas and information, you need to revive the memo. Consider these suggestions:

1. Recognize the best uses of email. Emails win for fast, temporary communications that readers quickly read, act on, and delete. Emails excel at succinct requests and replies, speedy updates, short reminders or check-ins, time-sensitive announcements, and similar short-lived messages. They are perfect for briefly introducing attachments such as memos.

2. Use a memo when you are writing a message built to last. If your communication is a detailed proposal, a significant report, a serious recommendation, a technical explanation, meeting minutes, a new policy, or something else that readers will consult more than once, make it a memo. Your readers will be able to save the document, read it, and find it when they need the information again.

3. Use a memo when formatting matters. If the piece contains bullet points, bold headings, columns, tables, a graph, or even a good balance of white space, a memo will help you retain that formatting. To guarantee your formatting, save the memo as a PDF. If your audience reads emails on their phones, an attachment may be the only way to preserve the formatting you intend.

4. If people will print your communication, use a memo rather than an email. If your message belongs on a bulletin board—for example, in an employee break room—write a memo. If people will discuss your ideas at a meeting, write a memo to make it easy for them to print the document you intended. 

5. To communicate formally, choose a memo. Memos provide a place at the top of the message to insert the company name and logo and the professional titles of senders and receivers. Those inclusions make the message appear more formal. Also, a well-formatted message conveys significance.

6. When you worry that your message is too long as an email, write a memo. Impossibly long emails often result when you try to incorporate important, lasting information in them. But memos work best when people will return to your message for information. (See Point 2.) For instance, if you are communicating the details of the four-stage construction project, use a memo. To convey pros and cons of a major purchasing decision, lay out your research in a memo.

Attach your memo to an email that gives your readers a brief summary of the memo contents. For some readers, that summary will be enough. Those who need the information will read and save the memo.

7. To communicate complex information to people outside your organization (clients, citizens, etc.), consider a memo or a letter. A letter is the traditional format for external correspondence, especially to people you serve, such as customers and patients. But you can choose a memo to write to vendors, consultants, members, clients, professional peers, and others who collaborate with you to get results.

8. To send your memo, simply attach it to a brief email. Or send a printed copy through interoffice mail if that approach makes sense.

I have attached a sample memo to illustrate a standard format.

The memo is no dinosaur. Use it for your significant communications, and your messages will come across as professional, relevant, and of lasting importance.

Follow Syntax Training on Facebook and on Twitter @SyntaxLynn.
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Lost in Long Sentences?

Written by Lynn Gaertner-Johnston, Syntax Training

When reading essays, books, and novels, many people enjoy traveling through long, complex sentences with twists and turns that lead to a satisfying end. But in business writing, readers want a short, clear path to understanding. Follow the four tips below to edit long sentences.

1. Include just one idea per sentence. When sentences have several ideas, readers need to figure out the relationship between the ideas. They need to suspend their understanding until they get to the period (full stop). In contrast, readers can quickly grasp each one-idea sentence and move on to the next.

The sentence below packs in three ideas. The punctuation makes is easy to recognize them.

I hope you will be able to attend, and if you need more information, please call or email me, and I will be glad to help you.
This revision shows that each idea can be a crisp sentence: I hope you will be able to attend. If you need more information, please call or email me. I will be glad to help you.

Test Yourself Number 1: Revise this three-idea sentence, whose length makes readers move slowly:

Our credit department has requested that you provide a copy of your exempt sales tax document and that you fill out the top and signature portion of the credit application just for assurance that we have the pertinent contact information correct.
Revise the sentence to communicate just one idea per sentence. After you have tried, you can check my revision. It appears at the end of this article.
2. Begin with the subject, not the windup. 
In baseball, the windup is the pitcher’s actions before releasing the ball. Although important to the pitcher, the windup can distract the batter. The same is true of readers: If you begin a sentence with a fancy windup, you may lose your readers before releasing your main idea. Instead, start with your subject.This sentence has a dizzying windup, which makes it too long and complicated:

With over a decade of experience with programming, network security, reverse engineering, cryptography design and cryptanalysis, and attacking protocols, and significant expertise in information security, Lance James provides consultation to businesses ranging from small startups to governments, Fortune 500s, and top financial institutions.
If the sentence began with the subject, Lance James, rather than the long windup, it would be two clearer sentences:
Lance James has over a decade of experience with programming, network security, reverse engineering, cryptography design and cryptanalysis, and attacking protocols, and significant expertise in information security. He provides consultation to businesses ranging from small startups to governments, Fortune 500s, and top financial institutions.
Test Yourself Number 2: Start with the subject rather than the long windup in this sentence, so readers do not struggle to understand its meaning:
By keeping the three critical success factors in mind and talking with your unit manager or your peer coach whenever you find yourself struggling with an employee issue, you should have the greatest opportunity for success as a new supervisor.

My revision appears at the end of the article.

3. When a sentence is too long or has more than one idea, try inserting a period (full stop) in place of the word andSometimes your sentences will ramble on because you have forgotten to take a breath and give your reader one. Replacing and with a period may help, as it would in this sentence:
Thanks for your cooperation on this project and we look forward to meeting with you to discuss the items above.
This revision communicates in two powerful sentences: Thanks for your cooperation. We look forward to meeting with you to discuss the items above.Sometimes replacing and with a period requires the addition of a word. In the sentence below, which word would you use to replace and? 

The navigation panel on the left side of the screen is the same for all contractors and helps them navigate through the site to find what they need quickly.

Your revision might look like mine: The navigation panel on the left side of the screen is the same for all contractors. It helps them navigate through the site to find what they need quickly.

Test Yourself Number 3: Break up this long sentence by inserting a period and replacing and. Then compare your revision with mine, which appears at the end of the article.

Recently there have been several calls and emails from individuals who are using an MS Excel version dated earlier than 2007 and are not able to save their changes based on the instructions provided in the guidelines.

4. Do not let a long list transform your sentence into a solid wall of text. Often you need to include a list in your writing. But a sentence burdened with a long list can become a blur to your reader. If that happens, your reader will not see any of the important information in your list. The solution is to break up the long, heavy sentence into bullet points or short sentences that keep your reader’s attention.

How would you revise this list-heavy sentence?

Your daily work will include counseling managers on issues ranging from major incidents to employee communications and community relations, representing the company with various groups, supporting the needs of individual plants, managing strategic media opportunities and crisis communications, placing community advertising, and publicizing company efforts in environmental stewardship.
This revision helps each point stand out for the reader:
Your daily work will include:
  • Counseling managers on issues ranging from major incidents to employee communications and community relations.
  • Representing the company with various groups.
  • Supporting the needs of individual plants.
  • Managing strategic media opportunities and crisis communications.
  • Placing community advertising.
  • Publicizing company efforts in environmental stewardship.
Test Yourself Number 4: Restructure this long sentence so that each part stands out:
If new information concerning the case should come to your attention, if you should leave the area for more than a few days, or if you should change your address or telephone number, please advise Marie Smith or your insurance agent immediately.
How long is too long? Sometimes long sentences are not difficult to understand. But a document filled with long, complex sentences will slow down readers and could lose them. Strive for an average of no more than 20 words per sentence–15 is better. Also, do not allow yourself to include sentences of more than 35 words in your final draft. If a sentence gets that long, break it in two (or three) or cut words.
Solution to Number 1:
Our credit department has requested that you provide a copy of your exempt sales tax document. Also, please fill out the top and signature portion of the credit application. This step is just for assurance that we have the pertinent contact information correct.
Solution to Number 2:  
You should have the greatest opportunity for success as a new supervisor if you do these two things: Keep the three critical success factors in mind. Talk with your unit manager or your peer coach whenever you find yourself struggling with an employee issue.
Solution to Number 3:
Recently there have been several calls and emails from individuals who are using an MS Excel version dated earlier than 2007. They are not able to save their changes based on the instructions provided in the guidelines.
Solution to Number 4: 
Please immediately advise Marie Smith or your insurance agent if any of these occurs:
  • New information concerning the case comes to your attention.

  • You leave the area for more than a few days.

  • You change your address or telephone number.

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How to Recognize Sensitive Situations

Written by Lynn Gaertner-Johnston, Syntax Training

Sometimes you can recognize instantly that a message will lead to trouble. When you are angry or upset, you know better than to bang out a hostile email. But some sticky circumstances may not be obvious. Ask yourself these 10 questions to recognize potential problems. If you answer yes to any question, think twice or get advice before communicating in email.

office, communication, how to, learn English1. Could this be someone else’s news to share?

In your excitement about good news, you may want to broadcast the information quickly. Maybe your company has won the contract, grant, or lawsuit. Maybe the amazing candidate has accepted the job offer. But before you email the news, ask yourself whether it is YOUR news or someone else’s to share. Sharing news that is not yours can deflate other people’s pride and excitement. It can even suggest that you were responsible for the accomplishment. On the job, don’t think of yourself as a newscaster, sharing updates whenever they happen. Let the good news come from those who own it.

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2. Do certain people need to learn this news before others? 

People who will be most affected by news should receive it first. For instance, if several internal candidates apply for a position, the applicants should learn which one of them got the job before everyone in the company finds out. If a team will move to another city, the people on the team need the information before the entire company requires it. Informing people in advance shows them respect, and it eliminates the embarrassment of their not knowing before others do. Avoid needless problems by thinking about your various audiences before sending one all-company message.

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3. Could including others on the Cc line hurt someone’s feelings, relationships, or reputation?

It is easy to get in the habit of Ccing the team or replying to all to keep everyone informed. But everyone should NOT be informed when there is any chance that the information will embarrass or harm others. Tasks such as communicating constructive feedback, denying a request, disagreeing—even sending a straightforward reminder to someone who has missed a deadline—can create embarrassment and bad feelings when other people get a copy of the email. In these situations, do not Cc or reply to all. Communicate privately with the individual involved.

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4. Do I have feelings of discomfort about sending this message? Is there a small voice warning me not to do this?

When you have any doubts about sending an email, listen to them. Doubts and feelings of discomfort are huge signs of likely insensitive communication. Maybe the solution is to wait, not communicate, or ask your manager or your human resources representative for help. It is better to delay communicating than to have to heal a strained relationship or apologize for a serious blunder.

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5. Might my manager, my human resources rep, or another professional have advice for me to consider?

You may know that you need to communicate, and there is no small voice telling you not to. Yet other people may be able to help you express yourself more diplomatically or appropriately. When you suspect that your email will fall short and may damage relationships, seek advice from a trusted guide. The advice may be to call or meet in person rather than emailing.

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6. Would a face-to-face or phone conversation manage this situation more effectively? 

Sometimes email does not work because it is just crisp words on a screen, not the voice of a human being in conversation. Situations in which email may be insensitive are communicating bad news, denying a request, apologizing, and giving performance feedback. Email isn’t always wrong in these circumstances, but it can be.

bad timing

7. Could the timing of this communication be unfortunate for any reason? 

Sometimes a message is right but the timing is wrong. Maybe the timing affects one individual badly, or maybe a whole group will rebel if they receive such a message now. If an employee has just shared with you that his spouse is ill, for instance, he will not welcome a message saying overtime is required until the project is completed. If a team is preparing for a huge implementation, learning that the leader has given two weeks’ notice may cause an uproar. Such delicate situations don’t require that you hide the news but that you communicate it sensitively—maybe individually, maybe in a group meeting—and allow two-way communication.

all information info

8. Is it possible that I do not have all the information to understand this situation?

Assumptions and Incomplete information damage workplace communication every day. You may think that someone is ignoring your email, when you are using an incorrect address. A delay may suggest to you that your boss has rejected your proposal, when she is really taking time to gain approval for it. Do not send email inspired by assumptions, or you risk creating a problem unnecessarily.

private inappropriate

9. Could this topic be inappropriate for a workplace communication? 

In most workplaces, religion, race, politics, sex, sexual orientation, and physical appearance are off-limits as topics in written messages. Words, cartoons, and other images on these topics will be hurtful to some people, which is the reason workplaces prohibit them. It is not acceptable to send a message on these topics to even one person because of the necessity of keeping the workplace safe and welcoming for everyone.

company business

10. Could anything about this communication make my company look bad? 

Your unstated purpose in every communication is to present your organization as positively as possible. Imagine your email featured on a six o’clock evening news program. Would it make your company look like a good corporate citizen and employer? Or could it lead to scandal and embarrassment? If anything about the message might present the organization in a negative light, talk to your human resources and legal departments before moving forward.

© Syntax Training. All rights reserved.
 

8 Overused Cliches Employers Are Sick Of Seeing in Resumes

Written by

Looking for a new job isn’t easy, and it can be hard to want to put your best into every iteration of your resume and cover letter. But here’s the thing: even though the economy’s been improving, times are still tough. Plenty of people are looking, and that means for every job opening you see, there’s some HR person out there who is being swamped with a deluge of resumes.

If you want to be sure your resume will actually make them hit the pause button (figuratively) and not the delete button (literally), you’ve got to avoid these cliche words and phrases that sound impressive but don’t actually convey much meaning.

creative thinker

“I’m a creative thinker”

Unless it’s literally part of your job title (e.g., Creative Director), “creative” is an adjective that’s become so overused it’s utterly meaningless to many recruiters. Think of what the inverse of this statement would be: “I only think inside the box.” “I can’t come up with anything new.” “I have no ideas of my own to contribute.” Literally no one is going to say that, so it means that stating the obvious is well, pretty obvious.

Instead of saying you’re creative, demonstrate that you’re creative with a well-written cover letter. Give a specific example of a problem you’ve overcome, a solution you devised, or how you’ve managed to expand your current role.

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“I’m results-oriented.”

Again, who exactly doesn’t want to get results for their employer? (A person they don’t want to hire, that’s who!) They will assume you’re results oriented, so show them the actual results.

Numbers can help here: Quantify how many sales you made in the last quarter, the number of people you’ve supervised as part of your team, or the amount of traffic your ad campaign drove to your client.

guru“I’m a guru/ninja/expert/etc.”

No, no, no. Unless “Guru” or “Ninja” is your actual job title, skip the enthusiastic euphemisms. Yeah, if one of your references describes you that way, it’s great — but if you’re talking about yourself like this, it’s a bit empty.

If you really are extra-super-good at what you do, show it by listing your accomplishments: Grants you won, conferences you’ve spoken at, programming languages or software you’ve mastered, and so on. If you’re kicking butt, your accomplishments will convey that for you.

communication skills

“I have excellent oral and written communication skills.”

Another case of something you should show, not tell. Though you’ll frequently see this on job descriptions, if it shows up in your cover letter or resume it feels like filler — because it is. If you really do have excellent communication skills, you’ll have a cover letter that’s clearly written, appropriately tailored to the position, and inviting to the reader. Same goes for your resume.

Drop this line, and spend the extra time proofreading to make sure that you don’t have any spelling errors or grammar gaffes. (If you’ve read your own resume so many times that you won’t even notice a mistake, ask a friend to proof it for you.)

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“My references are available upon request.”

Well, yeah, they should be! Even if a potential employer hasn’t asked for your references yet (and many don’t until you’re doing a formal application), it’s more than acceptable to let them assume that of course you have references.

If they have asked for you references, name them and give their contact info in the appropriate part of the form, in a separate document, or below your cover letter, if you’re sending that in the body of an email. (In those instances, say something like, “Attached please find my references” or “Please find my references listed below.”) If they didn’t ask? Just don’t mention it for now. Use the extra space to say something useful about yourself!

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“I’m detail-oriented.”

No one’s going to say “I’m a total space cadet” or “I don’t sweat the small stuff.” But saying you’re detail-oriented has become such a cliche as to be totally meaningless (not least because so many recruiters see resumes that are riddled with spelling errors and cover letters personalized for the wrong company by applicants who claim to be “detail-oriented”). Again, show this by making sure that your cover letter and resume are free of basic grammar and spelling slip-ups.

You can also demonstrate your attention to detail by being specific in your discussion of what you do: Managed a staff of three interns; Served as liaison between lab group and department head; Spearheaded development of pay-per-click marketing campaigns for X, Y, and Z clients.

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“Duties:”

Don’t just list! Your resume needs to tell a story about you, not just rehash the job posting for your previous gig. Instead of making a simple list that begins with “duties” or “responsibilities include” (come on, you know that sounds like a total snoozefest), use active verbs to help convey the specific tasks you’ve accomplished on the job. Collaborated with internal team and external vendors to source products, implemented a new system for tracking leads, revamped corporate website to reflect new brand strategy.

Even if what you do isn’t terribly thrilling, using specific, active verbs can your resume stand out. (E.g., “Client communication” versus “Communicated with clients to ensure that targets were met and issues were promptly resolved.”)

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“I’m passionate about what I do.”

Are you? Though today many employers want an intense level of commitment (which is a whole other deal), there are limits to how “passionate” one can be about, say, a call center job. Likewise, if you’re just starting out and you’re applying for jobs that are in a wide range of fields, you probably don’t have a “passion” for each and every one of them. If you actually are into what you do, it should be conveyed not only by your cover letter and resume, but also by your web presence (and yes, you should assume that before you get an interview request, you’re going to be Googled).

Your LinkedIn profile should obviously show that you’re excited about what you do, but ideally any other public profile (e.g., Twitter, which relatively few people have set to private) should reflect your interest and enthusiasm, at least a little. If it doesn’t, just leave “passionate” out of it. Otherwise, you’re just setting yourself up for an interview fail: “So, what makes you passionate about being an administrative assistant?” “Uhhhhhhhhh.” Don’t lay out anything in your cover letter or resume that you aren’t ready to answer for when you finally get that call.

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Image source: pixabay.com

Seven Tips for Communicating Data

Written by Lynn Gaertner-Johnston, Syntax Training

After you have worked hard to collect meaningful data, the big challenges are how and how much to communicate. Consider these tips when you work on your next report or presentation that includes data. 

  1. Focus first on your message, not on the numbers.
    When planning your communication, focus first on the big idea or points you want to make. Then incorporate the data that will help your audience understand and appreciate your points. Be sure your big idea gets center stage, not the numbers.
  2. Explain the data.
    Numbers mean nothing on their own. They need interpretation. Avoid asking readers or your audience to “review the attached spreadsheets.” Why should they review them? Which numbers should they pay attention to and why? What do the numbers indicate?
  3. Put data in context.
    Make it clear whether numbers are positive, negative, or neutral. If you tell a sales rep that she visited an average of six prospects per day, compare that number to the goal number of prospects. If a client walks 5500 steps in a day, state whether 5500 is the magic healthy number or only halfway there. If expenses are 18 percent over income, say why the reader should care. Explain that the account balance will be €0 by 2018 if nothing changes.
  4. Paint a picture with your numbers so people can see them.
    Even simple expressions like “a tenfold increase” or “a 30 percent drop” can seem vague unless your audience can see them. If numbers have decreased dramatically over a decade, do not use words and numbers alone. In a bold-colored graph, show the deep drop year by year, month by month over 10 years.

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If your numbers are so large as to be abstract, paint them in recognizable mental pictures such as an area as large as Italy or a distance of 100 Greyhound buses. (Think of your audience when you choose the image.) How hot is 158 degrees Fahrenheit? Hot enough to fry an egg on the sidewalk. 

Or show the numbers reduced to their essence. Jack Hagley’s graphic “The World as 100 People” (www.jackhagley.com/The-World-as-100-People) presents the world as though it were only 100 people. For instance, 83 of the world’s 100 people are able to read and write; 17 are not.

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  1. Highlight important numbers.
    A wall of numbers is as intimidating as a wall of text. Pull out essential numbers and focus on them. If you are presenting financial data, show just a small portion of it at a time on a slide or a page–just the portion you are discussing now. If you refer to and show just a small part, your audience will not say, “Where are you?” and “What are you talking about?” And always render numbers in a large enough font that you do not have to apologize for it.

Make it easy for your readers to find important numbers. If a client has asked for your fee, for example, don’t bury the number in a paragraph. Instead, render the number alone on a line or as part of a short heading, like this:

Your investment: US$19,000

 

  1. Prominently display the legends for tables and charts of numbers.
    Ensure that your audience will know instantly that 3000 indicates 3,000,000 and that your balance is positive rather than negative. Use abbreviations such as K and M only if you are certain your readers understand them. (To some people, M means thousand; to others, it means million.)
  2. Use only the essential, compelling numbers in the body of your document.
    If numbers weigh down your document, your readers may forget your main point. So move most of the supporting tables, lists, charts, and graphs to the appendices. In a presentation, hold back some slides of data, and show them only upon request. Remember: The numbers are not the message; they serve the message.

If you think of your communication as music, your most important message comes through the soloist. The numbers are the accompanists. They play an essential role, but they should never drown out the soloist. If they do, your communication will not reach and change your audience.

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100+ Video Sites Every Educator Should Bookmark

By: Alvina Lopez

Bringing multimedia into the classroom is a great way to engage students in learning. Supplementing lessons, opening up new interests, and offering inspiration, online videos make for an incredible teaching tool.

Educational Video Collections

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Specifically designed for education, these collections make it easy to find video learning resources.

  1. TeacherTube: This YouTube for teachers is an amazing resource for finding educationally-focused videos to share with your classroom. You can find videos uploaded by other teachers or share your own.
  2. Edutopia: An awesome place to find learning ideas and resources, Edutopia has videos, blogs, and more, all sorted into grade levels.
  3. YouTube EDU: A YouTube channel just for education, you can find primary and secondary education, university-level videos, and even lifelong learning.
  4. Classroom Clips: Classroom Clips offers media for educators and students alike, including video and audio in a browseable format.
  5. neoK12: Find science videos and more for school kids in K-12 on neoK12.
  6. OV Guide: Find education videos on this site, featuring author readings and instructional videos.
  7. CosmoLearning: This free educational website has videos in 36 different academic subjects.
  8. Google Educational Videos: Cool Cat Teacher offers this excellent tutorial for finding the best of Google’s educational videos.
  9. Brightstorm: On Brightstorm, students can find homework help in math and science, even test prep, too.
  10. Explore.org: Explore.org shares live animal cams, films, educational channels, and more for your classroom to explore.
  11. UWTV: Offered by the University of Washington in Seattle, UWTV has videos in the arts, K-12, social sciences, health, and more.
  12. Videolectures.net: With Videolectures.net, you’ll get access to browseable lectures designed for the exchange of ideas and knowledge, offering videos in architecture, business, technology, and many more categories.
  13. TED-Ed: From a site that’s long been known for big ideas, you’ll find TED-Ed, videos specifically designed to act as highly engaging and fun lessons.
  14. Zane Education: Zane Education offers resources for visual learning, including the very popular on demand subtitled videos.
  15. Backpack TV: In this educational video library, you’ll find a special interest in math, science, and other academic subjects.
  16. MentorMob: Featuring learning playlists, MentorMob is a great place to find lessons you want to teach.
  17. Disney Educational Productions: This resource from Disney is a great place to find videos for students at the K-12 level.

General Video Collections

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Network TV, inspiring talks, and more are all available in these collections. Check out special categories and searches to find videos that will work in your classroom.

  1. Hulu: A great place to find the latest TV shows, Hulu is also a source of educational videos. Documentaries, PBS, even Discovery videos are all available on the site.
  2. Internet Archive: Find so much more than videos in the Internet Archive. Images, live music, audio, texts, and yes, historical and educational videos are all available on Archive.org.
  3. TED: Share seemingly endless inspiration with your students through TED, a fountain of talks based on compelling ideas.
  4. MIT Video: Online education giant MIT in Cambridge, Massachusetts has an incredible video collection, offering more than 10,000 videos for science, technology, and more.
  5. TVO: TVO is a really fun and useful online TV station, with great ways for kids, parents, and educators to learn about the world.
  6. Big Think: Much like TED, Big Think offers videos (and more) from some of the world’s top thinkers and learners.
  7. @Google Talks: On this YouTube channel, you’ll find talks from creators: authors, musicians, innovators, and speakers, all discussing their latest creations.
  8. Metacafe: Find free video clips from just about anywhere, offering educational videos, documentaries, and more.
  9. Link TV: On Link TV, you’ll find videos and broadcasts meant to connect you and your students to the greater world through documentaries and cultural programs.

Teacher Education

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Featuring higher-level learning, these video sites are great resources for finding education that’s fit for teachers.

  1. Academic Earth: Learn about science, justice, economics, and more from some of the world’s great universities. You can even earn a degree from this site!
  2. Teacher Training Videos: Specifically created to teach educators, Teacher Training Videos is a great place to find online tutorials for technology in education.
  3. Classroom 2.0: Check out Classroom 2.0′s videos to learn about Web 2.0, social media, and more.
  4. Atomic Learning: Visit Atomic Learning to find resources for K-12 professional development.
  5. iTunesU: Find university-level learning and more from iTunesU.
  6. Videos for Professional Development: An excellent collection of professional development videos, Wesley Fryer’s post shares some of the best teacher videos available.
  7. Learner.org: Annenberg Learner offers excellent teacher professional development and classroom resources for just about every curriculum available.
  8. MIT Open CourseWare: The leader in Open CourseWare, MIT has free lectures and videos in 2,100 courses.

Lesson Planning

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Put together your lesson plans with the help of these useful video sites.

  1. Teachers’ Domain: Join the Teachers’ Domain, and you’ll get access to educational media from public broadcasting and its partners, featuring media from the arts, math, science, and more.
  2. Meet Me at the Corner: A great place for younger kids to visit, Meet Me At the Corner has educational videos, and kid-friendly episodes, including virtual field trips and video book reviews by kids, for kids.
  3. WatchKnowLearn: WatchKnowLearn is an incredible resource for finding educational videos in an organized repository. Sorted by age and category, it’s always easy to find what you’re looking for.
  4. BrainPOP: On this education site for kids, you’ll find animated educational videos, graphics, and more, plus a special section for BrainPOP educators.
  5. The KidsKnowIt Network: Education is fun and free on this children’s learning network full of free educational movies and video podcasts.
  6. Khan Academy: With more than 3,200 videos, Khan Academy is the place to learn almost anything. Whether you’re seeking physics, finance, or history, you’ll find a lesson on it through Khan Academy.
  7. Awesome Stories: Students can learn the stories of the world on this site, with videos explaining what it was like to break ranks within the Women’s Movement, the life of emperor penguins, and even Martin Luther King, Jr’s “We Shall Overcome” speech.
  8. Nobelprize: Cap off lessons about Nobel Prize winners with videos explaining their work and life, direct from the source on Nobelprize.org.
  9. JohnLocker: JohnLocker is full of educational videos and free documentaries, including Yogis of Tibet and Understanding the Universe.

Science, Math, and Technology

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You’ll find special attention for STEM subjects on these video sites.

  1. Green Energy TV: On Green Energy TV, you’ll find learning resources and videos for the green movement, including a video version of the children’s book Living Green: A Turtle’s Quest for a Cleaner Planet.
  2. BioInteractive: Find free videos and other resources for teaching “ahead of the textbook” from BioInteractive, part of the Howard Hughes Medical Institute in Maryland.
  3. ARKive: Share images and videos of the world’s most endangered species with your students, thanks to ARKive. These wildlife films and photos are from some of the world’s best filmmakers and photographers, sharing stunning images that everyone can appreciate.
  4. MathTV: Students who need extra help with math can find support on MathTV. This site offers videos explaining everything from basic mathematics all the way to trigonometry and calculus.
  5. The Vega Science Trust: A project of Florida State University, FL, The Vega Science Trust shares lectures, documentaries, interviews, and more for students to enjoy and learn from.
  6. The Science Network: Check out The Science Network, where you’ll find the world’s leading scientists explaining concepts including viruses and the birth of neurons.
  7. PopTech: Bringing together a global community of innovators, PopTech has videos explaining economics, water, and plant-based fuels.
  8. PsychCentral: Students can learn about what makes people tick through PsychCentral’s brain and behavior videos.
  9. How Stuff Works: The video channel from How Stuff Works offers an in-depth look at adventure, animals, food, science, and much more.
  10. Science Stage: Find science videos, tutorials, courses, and more streaming knowledge on Science Stage.
  11. Exploratorium TV: Allow students to explore science and beyond with Exploratorium TV’s videos, webcasts, podcasts, and slideshows.
  12. SciVee: SciVee makes science visible, allowing searchable video content on health, biology, and more.
  13. The Futures Channel: Visit the Futures Channel to find educational videos and activities for hands-on, real world math and science in the classroom.
  14. All Things Science: For just about any science video you can imagine, All Things Science has it, whether it’s about life after death or space elevators.
  15. ATETV: Check out Advanced Technological Education Television (ATETV) to find videos exploring careers in the field of technology.

History, Arts, and Social Sciences

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Explore history and more in these interesting video collections.

  1. The Kennedy Center: Find beautiful performances from The Kennedy Center’s Performance Archive.
  2. The Archaeology Channel: Students can explore human cultural heritage through streaming media on The Archaeology Channel.
  3. Web of Stories: On Web of Stories, people share their life stories, including Stan Lee, writer, Mike Bayon, WWII veteran, and Donald Knuth, computer scientist.
  4. Stephen Spielberg Film and Video Archive: In this archive, you’ll find films and videos relating to the Holocaust, including the Nuremberg Trials and Hitler speeches.
  5. Culture Catch: Students can tune into culture with Dusty Wright’s Culture Catch.
  6. Folkstreams: On Folkstream.net, a national preserve of documentary films about American roots cultures, you’ll find the best of American folklore films.
  7. Digital History: A project of the University of Houston, Digital History uses new technology, including video, to enhance teaching and research in history.
  8. History Matters: Another university project, this one is from George Mason University. Sharing primary documents, images, audio, and more, there’s plenty of historic multimedia to go around on this site.
  9. Social Studies Video Dictionary: Make definitions visual with this video dictionary for social studies.
  10. The Living Room Candidate: From the Museum of the Moving Image, The Living Room Candidate features presidential campaign commercials from 1952 to 2008.
  11. Video Active: Find Europe’s TV heritage through Video Active, a collection of TV programs and stills from European audiovisual archives.
  12. Media Education Foundation: The Media Education Foundation offers documentary films and other challenging media for teaching media literacy and media studies.

Video Tools

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Make it easy to find, share, and view videos with these tools.

  1. DropShots: On DropShots, you’ll find free, private, and secure storage and sharing for video and photos.
  2. Muvee: Using Muvee, you can create your own photo and video “muvees” to share privately with your class.
  3. Tonido: Tonido makes it possible to run your own personal cloud, accessing video files on your computer from anywhere, even your phone.
  4. Vidique: On Vidique, you’ll find a video syndication system where you can create your own channel of curated content for the classroom.
  5. SchoolTube: On SchoolTube, you’ll find video sharing for both students and teachers, highlighting the best videos from schools everywhere.

Network and Program Videos

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Check out these sites to find public broadcasting and other educational programs.

  1. PBS Video: Watch and share PBS videos online with this site.
  2. National Geographic: Find some of the world’s most amazing videos of natural life on National Geographic’s online video home.
  3. NOVA Teachers: NOVA shares highly organized videos for teachers, with 1-3 hour programs divided into chapters, plus short 5-15 minute segments from NOVA scienceNOW.
  4. Discovery Education: Use Discovery Education’s videos to inspire curiosity, bringing the Discovery channel into your classroom.
  5. C-SPAN Video Library: Find Congressional and other political programs and clips in this digital archive from C-SPAN.
  6. NBC Learn: Check out NBC Learn to find excellent resources for learning from NBC, including the science behind just about everything from the summer Olympics to hockey.
  7. History.com: Watch full episodes, clips, and videos from the History channel.
  8. Biography: Get the true story behind peoples’ lives from these videos from the Biography channel.
  9. BBC Learning: BBC offers an excellent learning site, including learning resources for schools, parents, and teachers. One of BBC’s most impressive resources is a live volcano conversation discussing the world’s most active volcano in Hawaii.

Free Movies and Clips

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Documentaries and other educational movies and clips are available on these sites.

  1. Free Documentaries: On Free Documentaries, “the truth is free,” with a variety of documentary films available for streaming.
  2. SnagFilms: On SnagFilms, you can watch free movies and documentaries online, with more than 3,000 available right now.
  3. Top Documentary Films: Watch free documentaries online in this great collection of documentary movies.
  4. TV Documentaries: This Australian site has excellent documentaries about child growth, historic events, and even animations about classical Greek mythology.

How-Tos

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Satisfy students’ desire for knowledge and hands-on learning by sharing how-to videos from these sites.

  1. 5min: If you’ve got five minutes, you can learn how to do something on this site. Check it out to find instructional videos and DIY projects.
  2. Wonder How To: Learn everything about anything from Wonder How To’s show and tell videos.
  3. Instructables: This community of doers shares instructions (often, video) for doing just about anything, from making secret doors to tiny origami.
  4. Howcast: Find some of the best how-to videos online with Howcast.
  5. MindBites: Check out MindBites to find thousands of video lessons, how-tos, and tutorials.
  6. W3Schools: Through W3Schools’ web tutorials (video and otherwise), you can learn how to create your own websites.
  7. Videojug: Videojug encourages users to “get good at life” by watching more than 60,000 available how-to videos and guides.

Government and Organizations

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Offered as a service from government organizations and other groups, these are great places to find top-notch educational videos and often, historical treasures.

  1. US National Archives: Explore US history in this YouTube channel from the US National Archives.
  2. National Science Foundation: From the National Science Foundation, you’ll find a wealth of multimedia, including instructional and educational videos.
  3. NASA eClips: NASA offers a great way for students and educators to learn about space exploration, with clips divided by grade level.
  4. NASA TV: Tune in to NASA TV to watch launches, talks, even space station viewing.
  5. Library of Congress: Through the Library of Congress, you can find videos and other classroom materials for learning about American history.
  6. American Memory Collections: Search America’s collective memory to find videos and other multimedia from the American past, including film and sound recordings from the Edison Companies and 50 years of Coca-Cola TV ads.
  7. Canadian National Film Bureau: Check out the Canadian National Film bureau to find hundreds of documentaries and animated films available online.

SOURCE

12 Useful Websites to Improve Your Writing

by Johnny Webber

1. Words-to-Use.com — A different kind of thesaurus.

2. OneLook.com — One quick dictionary search tool.

3. Vocabulary.com — The quickest, most intelligent way to improve your vocabulary.

4. ZenPen.io — A minimalist writing zone where you can block out all distractions.

5. 750words.com — Write three new pages every day.

6. Readability-Score.com — Get scored on your writing’s readability.

7. YouShouldWrite.com — Get a new writing prompt every time you visit.

8. WriterKata.com — Improve your writing with repetitive exercises.

9. IWL.me — A tool that analyzes your writing and tells you which famous authors you most write like.

10. HemingwayApp.com — Simplify your writing.

11. FakeNameGenerator.com — Generate fake names for your characters.

12. Storyline.io — Collaborate on a story with others by submitting a paragraph.

 

SOURCE

Image courtesy

5 editor’s secrets to help you write like a pro

by

Professional writers get work because they hit their deadlines, they stay on their message, and they don’t throw too many tantrums. Some pros have a great writing voice or a superb style, but as often as not, that gets in the way. When you know that the best word is “prescient,” it’s hard to swallow when an account manager tells you the client won’t know what it means.

Professional writers rely on editors to fix their clunks. Like good gardeners, sensitive editors don’t hack away—we prune and gently shape. When we’ve done a great job, the page looks just like it did before, only better. It’s the page the writer intended to write.

Editing, like writing, takes time to learn. But here are five fixes I make with nearly every project. Learn to make them yourself and you’ll take your writing to a more professional, marketable, and persuasive level.

1. Sentences can only do one thing at a time.

Have you ever heard a four-year-old run out of breath before she can finish her thought? I edit a lot of sentences that work the same way. You need a noun, you need a verb, you might need an object. Give some serious thought to stopping right there.

Read More…

Better Writing at Work: Write Mighty Thank-Yous

In a survey on business writing and relationships, 81 percent of respondents said that a thank-you note they received had a definite positive influence on their decision to do business with a company or an individual again. 

Beyond the professional rewards of thank-yous, sending thank-yous makes everyone smile: you, the writer, for having expressed your gratitude, and the recipient for being remembered and appreciated. 

Here are reminders to help you write mighty thank-yous that bring smiles to all: 

1. Recognize opportunities to say thank you. You have a chance to say thank you anytime someone has:

  • Delivered particularly good service.
  • Gone beyond the job requirements for you.

Read More…

How to: LEARN

By http://www.psychotactics.com

There are two ways to eat a cake.
You can eat it in small pieces.
Or gobble the whole thing down.

Most of us would like to gobble, whether it comes to cake or learning

And like cake, learning needs to be tackled in small portions. Small portions not only help you learn, but help you learn a lot faster. Here are three core reasons why:

1) The sleep factor
2) The tiredness factor
3) The mistake factor.

Let’s start with the sleep factor

When you learn something, the brain tries to make sense of it. And then it goes about doing whatever it’s supposed to do. Then you go to bed.  You might get just 6 hours of sleep, but in that time your brain is processing parts of your day. And if you’ve learned a new skill, there’s a good chance it’s doing just that—processing your new skill.

My niece, Marsha is just 8 (at the time of writing this article)

And she comes across to my office to learn to implement a concept called Bal-Vis-X. It’s a combination of skills that make students sharper and smarter than ever before. But here’s what happens during our exercise.

At first, Marsha struggles with a new exercise (there are over 300 exercises in the entire program). And we don’t force the issue. She just goes home and goes to sleep. Then she comes back for the next session. In between those two sessions, nothing has changed. The only difference is the sleep factor. Yet, almost immediately you can see the difference.

And the same applies to your learning

You can learn just about anything. And then it’s time to sleep. The very next day there will be a difference. Whether you will be able to discern the difference or not isn’t relevant, there will be a difference, nonetheless.

Over weeks and months you’ll be able to see a chunky difference. And sleep, believe it or not, plays a massive role. So yes, turning off that stupid TV (yes, stupid) will make you a lot smarter.  But then, can’t bulk learning make you smarter? Surely the brain can absorb a lot more information at one go. Yes it can, but there’s a problem called tiredness that steps right in.

2) The tiredness factor

Bulk learning is plainly ineffective when compared with daily learning—and you don’t need a research scientist to tell you that. If you’re flirting with a new skill, the brain is under tremendous pressure. It’s trying to absorb what’s being written, work out the context and—because it’s a skill—apply it to your job or your life. Think about the amount of glucose that sucks up from your body. Now multiply that learning over 3 hours, or a day, and what you’ll find are drop outs.

It would seem that you’ve heard it all, and yet unless you have a phenomenal ability, there’s a chance you lost little chunks past the first ten minutes of instruction. As the learning advances, you start losing bigger chunks.

Now admittedly this depends on your level of skill. Let’s say you already know a lot about Photoshop, and you’re sitting in a Photoshop seminar, your brain doesn’t strain too much. But the moment some new features come up, your brain has to do a fair bit of work. The more facts you have to remember the more tired it gets and dropouts are inevitable. It’s only when you see the work of others, working on the same exercise, that you realise how many subtleties you’ve missed.

When you do daily learning, you get to re-examine what you’ve learned—and what you’ve missed. And this brings us to the third part: The mistake factor.

3) The mistake factor

If you do something every day, you learn from new mistakes every day. If you bulk your learning the mistakes are all a blur. But daily mistakes get highlighted. And not just your mistakes, but in a group, the mistakes of the entire group. There’s more than a good chance that a group of just 5-7 people will make as many as 5-15 mistakes in a single day. This is because everyone interprets information differently, and executes differently.

So you get to learn—and more importantly, revise what you know. And what you don’t know. Bulk learning is not as efficient, because the mistakes are made en masse, and the teacher may not be overly keen to point out 35 mistakes in one day. Over a week, 35 mistakes are just 5 mistakes a day. Every mistake gets its own spotlight and hence you get the chance to eliminate those mistakes systematically.

And yet most of us believe in bulk learning

And this is because we’re in a hurry. Yet, the best way to learn something, is to slow things down considerably. It takes most people about 2-3 years to become extremely proficient at a skill like writing or drawing. Yet with the right teacher and the right system this can be shortened to just 6-8 months. And that’s because the pace slows down considerably. You detect and fix more errors. And what is talent, but the systematic reduction of errors?

You’ve done the  gobble-gobble learning and you know the results.

Now try the daily learning. Better still, try it in a group.

And prepare to be amazed.

Photo credit: http://homebrewedchristianity.com
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